Business Manager – Part time/flexible contract – £25,000 – 30,000 pro rata (plus pension)

Download this page as a document – Business Manager advert – 2018

The Music Works (TMW) is looking for a Business Manager to ensure we have the organisational and financial capacity to deliver our ambitious vision for the future.

The main purpose of this role is to ensure the engine of The Music Works – the financial and operational workings of the organisation, run smoothly and efficiently.  Working closely alongside Deborah Potts, the CEO, the role will ensure the needs of a growing organisation are forecast and suitably met. In addition, we are growing rapidly and moving the organisation from a largely freelance structure to one where most staff are employed. The Business Manager will work with the CEO to oversee this transition.

The Music Works is a Gloucestershire-based registered charity that transforms lives through music. We’re specialists in working with young people in challenging circumstances to help them reach their full potential in music, in learning and in life. We work with over 3,000 young people a year in schools and our three community rehearsal spaces in Cheltenham, Gloucester and the Forest of Dean. We specialise in bands, technology and production, singing and songwriting, rap and beatboxing.

We are currently funded by a range of charitable and governmental bodies including Make Music Gloucestershire, the county’s music education hub, run by the County Council, and Youth Music.

You can read more about how we work and our long term goals here.

Main responsibilities of the role

Financial:

  1. Preparation of the annual budget (in conjunction with our Treasurer and freelance Financial Director).
  2. Timely completion of all day to day accounting and finance activities of the charity, ensuring records are complete, system integrity is maintained and controls are properly adhered to.
  3. Performance of the accounting month-end processes, ensuring key reconciliations are done.
  4. Preparation of monthly financial reports and scrutiny of restricted and unrestricted funds to ensure reserves policy is observed.
  5. Monthly review of project activity to budget, liaising with budget holders and re-forecasting where necessary.
  6. Provision of monthly variance reports and critical issues analysis to CEO and quarterly management reports to Board of Directors.
  7. Systems support to budget holders to help them understand and make the most of the QuickBooks accounting system.
  8. Financial assistance with funding applications, management and reporting.
  9. Assistance with the production of the statutory annual accounts, liaising with the auditor as required.
  10. Performance of all payroll processes including communications with HMRC and the charity pension scheme.

Operational:

  1. Oversight and implementation of administration and HR procedures including payroll, pension and recruitment.
  2. Development and review of policies (e.g. Equality, Diversity and Safeguarding) and files to ensure TMW is fully compliant and in line with best practice.
  3. Work with the senior team to organise staff and volunteer training to support professional development.
  4. Provision of secretarial support, including preparation of Board reports and minute taking in Board meetings.
  5. Liaise with the Chair, on legal and other matters relating to TMW governance.

Person Specification:

We are looking to appoint against the following criteria:

  • Considerable experience of management accounts, budget management and bookkeeping (including using QuickBooks).
  • First class administration and presentation skills to include minute taking, creating and formatting spreadsheets, reports and presentations.
  • Experience of putting policies and systems in place within an organisation.
  • Excellent attention to detail.
  • Good communication (particularly written) skills.
  • Ability and desire to self-organize and work flexibly.
  • Drivers license and access to a car.
  • A commitment to support and innovate the arts sector in Gloucestershire.

Details of the role:

This is a permanent part-time role.

The salary would be £25K-30k pro rata for two days a week – dependent on experience. We anticipate the two days a week will be worked flexibly across the week in liaison with the CEO.

Deborah Potts, CEO, will provide support and be the main point of contact for this role but the role will also work closely with other members of the senior team – Malaki Patterson, Creative Director (community), Ben O’Sullivan, Creative Director (education) and Anita Holford, Communications Director. The role will be further supported (if required) by an experienced charitable finance director and our Board’s Treasurer.

We are flexible as to where the job is located although we would expect one day a week to be spent in our Gloucester studio when it is open. Home working is fine.

For enquiries about the role, please contact Deborah Potts, CEO, dpotts@themusicworks.org.uk

How to apply:

Send your CV and a covering letter (no longer than 2 pages) explaining why you are interested in the role and suitable for this post by 13th July to bblowers@themusicworks.org.uk

Interviews will take place in Gloucestershire at a time, date and venue to be confirmed.

The Music Works is an Equal Opportunities organisation.